This is an interim step until dealers and their dealer stock are brought into the Firearms Registry.

Providing information through the Dealer Transactions form means we can make sure firearms licence holders are aware of the requirement to register their arms items.

What the Firearms Registry means for dealers

You no longer need to use the Firearms Licence Checker

For transactions entered into this online form, you no longer need to use the Firearms Licence Checker. The Dealer Transactions form will validate the customer’s licence details.

You’ll continue to record all other usual information in your dealer book, including the following transactions:

• ammunition sales
• dealer-to-dealer transfers of arms items and ammunition
• airgun sales and supply
• exports to individuals without a New Zealand firearms licence
• arms items surrendered by anyone in accordance with Section 59A of the Arms Act 1983
• non-prohibited magazine sales
• arms items brought in for repair or modification.

Arms Act 1983, section 5 - Surrender by licensed dealer of firearms, etc | New Zealand Legislation website

For auctions, you’re also required to continue to record the:

• date and place of the auction
• name of the auctioneer who conducted the auction
• method of delivery of the item to the purchaser.

You are still required to use the Firearms Licence Checker tool for transactions entered into your dealer book.

Firearms Licence Checker

To submit a transaction record, you need the following information:

• the dealer’s details, including their name and the dealer licence number and version number
• the customer’s details, including their name, address, firearms licence number and version number (if applicable)
• transaction type
• details of the arms item, including type, make, model and identification marking (such as a serial number)
• date of transaction.

Step 1: Start the form

Dealer transactions form

The first page of the dealer transactions form provides a summary of the information you need to fill in the form.

Step 2: Provide the dealer’s details

To fill in this section, you’re required to provide the following details for the main dealer licence holder for your business:

• First and last name
• Dealer licence number
• Version number

You also have the option to include a dealer reference code. This is so you can link the transaction back to a staff member or other system reference.

Note: If you cannot validate the licence details, call us for help on 0800 844 431. We're available 8.30am to 5pm, Monday to Friday.

Step 3: Provide the customer’s details

To fill in this section, you must provide the following details for the customer:

• First and last name
• Firearms licence number
• Version number (if they have one)
• Address

Note: The form will check the customer’s details when you enter the information. If they cannot be validated, you will not be able to move to the next section of the form. You should not continue with the transaction. Advise the customer to call Te Tari Pūreke for help on 0800 844 431. We're available 8.30am to 5pm, Monday to Friday.

Step 4: Provide details about the transaction

To fill in this section, you are required to provide the following details about the transaction:

• Transaction type (for example, supplied or received)
• Date of transaction

Depending on the item type (such as whether it’s a rifle, shotgun etc), this may include the make, model, action, calibre/gauge, the magazine capacity, and the identification marking (serial number).

Note: If the item requires a permit to possess, for example a pistol, restricted weapon, prohibited firearm or prohibited magazine, you must enter the details of the customer’s permit.

Step 5: Check the summary and submit the form

Review the summary, which shows all the information you have entered. If anything is missing or incorrect, you can return to the previous pages and make changes.

Before submitting the form, you must confirm that the information you have provided is true and correct, and that you understand the information is provided as part of the licensed dealer record keeping obligations under section 12 of the Arms Act 1983 and the Arms Regulations 1992.

Step 6: Note the online reference number

The final screen will show that the transaction is complete and provide you with a reference number for the transaction, the submission date and time. It will be useful to have this online reference number should you want to discuss this record with us in the future. You must call us if you want to request your transaction information.